I had time this holiday weekend to catch-up on some much needed reading. One of the pieces that caught my eye was a post by the Compliance, Governance & Oversight Council (CGOC), “Garbage in, Garbage out.”
It sparked a few of my own thoughts on the significance of Information Governance as a solution to the challenge ROT data is posing. I’ve shared them below.
Summary of Challenge:
Statistically, 4.4 zettabytes of data exist in the digital universe today. That’s twenty one zeros following that 4. This is the reality of a constantly connected world complicated further by the explosion of digital records management. The outpouring of redundant, obsolete, and trivial (ROT) information that the enterprise faces today is screaming out for better management.
Additionally, complex laws and regulations dictating the retention and management of ROT information around defined (and undefined) business processes has lead to higher operational expenditures. Dramatically increasing TCO and corporate risk. These disparate strategies in a complex and consequential environment is literally rotting content of the enterprise.
The result is an extremely complicated policy engine with the same usefulness of a ticking time bomb.
My Thoughts on Future-Proofing Your Information:
Information is growing rapidly and the regulations that govern the environment are very fluid, creating major challenges when implementing complete governance policies. Managing the ROT information cost-effectively and having complete visibility and control over enterprise information is paramount. Simplifying the ROT begins at the root. Adopting and implementing a unified information governance program with a structure that allows the business’ silos the ability to scale easily as they continue to grow is the starting point. From there, focus on a software with adaptability to meet the ever changing technology landscape without hamstringing business processes.
The enterprise needs information governance policies and a platform that does not limit its ability to make the best technology decision. Adapting a secure database agnostic platform will allow for simplicity when adding or altering components through public design and source code. The goal is to create a flexible and modular system. Open architecture allows for custom application program interfaces (APIs) to be written to connect the platform with a plethora of other applications, which makes integrating corporate governance policies into disparate environments simple and efficient.
Finally, realize that nobody has Information Governance conquered yet. A unified approach takes planning and cooperation but the positive outcomes are more long-lived and successful. Get smart people with open minds to help you on your journey because things are going to change a lot before you are finished!